Every capability in OneSpace is designed to solve a practical daily problem at your counter, in your storeroom, or in your books. Runs locally on your Windows PC without cloud dependency for daily operations.
1. Billing & Invoicing
Business Problem & Workflow
What problem does this solve?Counter queues get long during peak rush hours, GST calculations get confused, and handwritten bills look unprofessional.
How OneSpace handles it:Generate GST-ready bills in seconds using keyboard shortcuts and barcode scanning. Stock deducts and ledgers update instantly without manual re-entry.
Verified Product Capabilities
Fast keyboard-first counter billing (no mouse required)
GST-ready invoicing with CGST, SGST, and IGST breakdowns
Customizable bill templates (shop logo, GSTIN, bank details, terms)
Multiple payment modes: Cash, UPI, and customer credit
Sequential auto-numbering series for invoices
Walk-in counter sales and registered customer billing
Instant bill reprint and past invoice search
2. Inventory & Stock Control
Business Problem & Workflow
What problem does this solve?Physical stock doesn't match register books, stockouts happen without warning, and damaged stock gets lost in records.
How OneSpace handles it:Real-time stock deduction upon billing, opening balance setup, bulk catalog import, and structured inventory adjustments with reason tracking.
Verified Product Capabilities
Real-time stock deduction with every finalized sale
Batch tracking with manufacturing and expiry dates
Near-expiry alerts to prevent stock losses
Damaged and expired stock logging
Inventory adjustments with reason notes and user logging
Opening balance entry for seamless system onboarding
Bulk product catalog import via CSV
Comprehensive stock valuation and quantity reports
3. Pharmacy & Medical Store Operations
Business Problem & Workflow
What problem does this solve?Chemist shops face high risk selling near-expiry medicines, struggle with strip-to-tablet conversions, and miscalculate PTR/PTS margins.
How OneSpace handles it:Pharmacy-grade batch tracking, automatic unit conversions, margin visibility on purchases, and batch-restored returns.
Verified Product Capabilities
Batch number entry with manufacturing and expiry dates
Strip-to-tablet unit conversion (primary & secondary units)
PTS, PTR, and MRP pricing visibility and margin controls
Near-expiry stock alerts on the dashboard
Sales returns restored directly to the original batch
Purchase returns to suppliers for expired/damaged medicine
Damaged medicine quarantine to prevent accidental counter sale
Medicine batch history and movement audit
4. Wholesale & Distribution
Business Problem & Workflow
What problem does this solve?Trade schemes throw off stock valuations, customer credit (Udhaar) is scattered across notebooks, and supplier dues are messy.
How OneSpace handles it:Handle bonus quantity schemes correctly in purchases, track customer Udhaar with running balances, and manage multi-company data on one PC.
Verified Product Capabilities
Bonus quantity / trade scheme recording in purchase entry
Customer credit (Udhaar) tracking with running ledger balances
Supplier ledgers and outstanding payment schedules
Multi-company data isolation (manage separate firms on one PC)
Receipts and payments recording across customer and vendor accounts
Purchase return workflows with supplier debit notes
Bulk catalog management for high-volume distributors
Day Book audit for daily transaction reconciliation
5. Real Accounting — Not Just Billing
Business Problem & Workflow
What problem does this solve?Basic billing tools don't maintain real accounting, forcing merchants to re-enter all transactions manually into another tool for their CA.
How OneSpace handles it:Double-entry accounting runs in the background. Every finalized sale and purchase creates journal entries, updates ledgers, and feeds the Day Book and Trial Balance.
Verified Product Capabilities
Automatic double-entry journal vouchers on sales and purchases
General ledger management grouped by standard accounting heads
Day Book providing a chronological audit of all daily transactions
Trial Balance verifying debit and credit equality across accounts
Customer and supplier ledger statements with date filters
Opening balance setup for ledgers, cash, and bank accounts
Payment and receipt voucher recording
Clean financial exports ready for CA review
6. Returns Management
Business Problem & Workflow
What problem does this solve?Customer returns mess up inventory counts and supplier returns create balance mismatches with distributors.
How OneSpace handles it:Structured return workflows that close the loop: restore stock to specific batches, adjust customer/supplier ledgers, and log audit records.
Verified Product Capabilities
Customer Sales Returns: Restores stock to batch and credits customer ledger
Supplier Purchase Returns: Deducts inventory and debits supplier balance
Return quantity validation against original invoice to prevent over-returns
Damaged stock routing from returns to prevent re-billing
Credit notes and debit notes linked to parent transactions
Complete return history per customer and invoice
7. Operational & Tax Reporting
Business Problem & Workflow
What problem does this solve?Business owners lack clarity on daily profit, tax dues, fast-moving items, and outstanding customer payments.
How OneSpace handles it:A complete suite of operational and tax reports exportable to standard formats, with optional automated WhatsApp morning summaries.
Verified Product Capabilities
Sales Reports with period and date filters (CSV export)
Purchase Reports with vendor and date filters (CSV export)
GST Tax Summary (CGST, SGST, IGST) with PDF and Excel export
Customer Ledger Statements and outstanding Udhaar reports
Supplier Ledger Statements and balance sheets
Day Book chronological voucher audits
Trial Balance debit and credit summary
Damaged and near-expiry stock reports
Daily business summaries on WhatsApp (requires Twilio setup)
8. Business Control & Configuration
Business Problem & Workflow
What problem does this solve?Every shop has different workflows, and owners need to protect records from silent modifications by staff.
How OneSpace handles it:Configure screen columns to match your business, set up sequential invoice number series, and inspect the complete audit trail for every change.